Intelligent business management software to save at least 100 000€ per year?

February 5, 2018

Currently, modern working environment is changing at the speed of light. The world is rapidly shifting from the traditional style of working to more and more sophisticated one involving dozens of innovative solutions able to enhance businesses and boost the results.

These days even the smallest start-ups are interested in cost effective, high quality, scalable customised solutions that could function speedily and provide quick results. Thus, to keep your business growing, it is essential to have your business software applications integrated around a single codebase, database and business process.

If you doubt whether implementation of software into your activity is a worthy idea we suggest taking several important notes into account. These will give you an answer to the question: does it really pay off to have the software?

Grow your business effectively

When you own a business, you literally understand that time is money. In case you start feeling that you have too many tasks to do manually and spend more time looking for information than running your business, then it is the best time to bring some changes into your daily workflow. At this point, implementation of software can come as a perfect solution. First of all, it saves your precious time which can be dedicated to handling any other matters related to your activity. Is it getting harder to track all your products or are you tired of digging through spreadsheets or piles of paper documents to find the necessary information? Thus, remove all the tedious and redundant work which can take away even more time than you think, it can easily reach up to 2 or 3 hours to even start your productive day. Software, in turn, will give you immediate access to all the documents you need at one place. You will always have a perfect overview of your company’s performance and access relevant business data without struggling to find it. Notably, having all available information at a single place saves on computer storage space, too. What is more, the software system will enable you to protect environment and become more eco-friendly by making a transition to paperless operations.

Correspondingly, this can help you to reduce human resources costs. Undoubtedly, with a great deal of work done automatically you are able to avoid new hires that would otherwise be required to manage various processes manually, and redeploy staff to higher-value activities to help your business innovate and grow. When your company is in growth mode, every employee must be operating at optimal productivity.

Additionally, considering cost savings it is important to highlight that implementation of software can lead to a significant reduction in operational costs. When companies involve several different applications to manage business in their processes, they have to deal with multiple license fees, multiple support contracts, and the on-going cost of integrating the disparate applications. With an integrated suite costs are significantly lower. For example, one of the research revealed that a fully-installed and utilised software system can help you save approximately 100 000 EUR per year. Additionally, your IT team no longer has to procure, install, and maintain multiple systems as well as various integrations between them. On the contrary, IT time can be spent improving the business operations.

Smooth communication and real-time monitoring for your advantage

If your employees are bogged down with inefficient processes at work, it increases the likelihood of errors and takes time away from their more important core duties. According to the latest studies, with a business management system, your employees make 80% fewer errors, since having all the information accessible in one centralised business management system enhances the way the work is done and the company-wide information exchange becomes incredibly quick as well as almost invisible. In addition, the single source of accurate company data creates integrity to the business’ finances while avoiding any costly errors on payroll and tax calculations.

In addition to the topic of errors, most probably you will agree that the type of error that is seen as the most frustrating at work is related to miscommunication between colleagues. With an integrated business management suite, there is a “single version of the truth” that only needs to be entered once to be propagated to all parts of the business that need it. Business management software can be easily tailored to any business activity and any department of your organisation. All business processes, all employees who touch the application, and all the executives who make decisions for the company see the same version of reality, in real time, all the time. Multiple employees can work on the same most up-to-date version of the document without overwriting each other’s work. It is estimated that well-implemented procedures, can cut down communication time in half.

Here it is crucial to mention that implementation of the software provides you with an outstanding opportunity to monitor all processes and information in real time. With modern businesses opting for a responsive environment, having data in real time is an effective way of planning and decision making without unnecessary time constraints.

Undoubtedly, software cannot run a business for you. However, integrated business software suites are transforming the way companies are run, and enabling them to transcend growing problems that previously were holding them back from taking their business to the next level of profitable growth. It simply pays off.